Diversity Supplements and FAQ's

Diversity Supplements

Diversity Supplements allow an investigator to help train the next generation of future scientists and increase diversity of the research workforce in their lab. Awarded by the National Institutes of Health (NIH) Funding Opportunity Announcement (FOA), Diversity Supplements offer additional funding to an existing NIH training grant. These funds enable investigators to recruit and retain diverse candidates who have demonstrated interest in research to fill crucial rolls in the lab and may be submitted for: high school and college students, post baccalaureate, post masters, GRAs, post docs and faculty from underrepresented racial and ethnic groups or from disadvantaged backgrounds. The award amounts are based on career level.

To assist you in applying, we have created a Guide for Investigators where you will find a summary of requirements, instructions, templates to facilitate your document submission, advice and essential links to relevant NIH sites.

Frequently Asked Questions

Success and Eligibility

1. Which NIH awards are eligible?

  • The NIH accepts Diversity Supplement applications on the following awards: R01 (or RL1), R03, R15, R21, R21/R33, R34/U34,R18, R24, R37, R41, R42, R43, R44, R41, R42, RC1, RC2, RC3, RC4, RM1, DP1, DP2, DP3, DP4, DP5/UP5, P01 (or PL1), P20, P2C, PM1, P30, P40, P41, P50, P51, P60, SC1, SC2, SC3, U01 (or UL1), U10, U18, U19, U41, U42, U54, U2C, UG1, UH2/UH3, UM1, UM2.

At the time of a supplemental award, the parent award must have support remaining for a reasonable period usually defined as two years or more.

2. What makes a successful application?

  • The project must be an integral part of the parent grant, contribute significantly to the candidate's research career development, and enhance their research skills.

3. Are there reasons why the NIH would not fund the application?

  • Yes. Below are three important considerations.
  1. The NIH won’t fund the diversity supplement if the candidate is already funded on your NIH award. You can apply for a supplement on a different award but the one he/she is participating on must first end.
  2. The candidate does not meet the diversity criteria as defined by the NIH.
  3. The Institute or Center may stop accepting applications because they have already expended their entire budget for that particular fiscal year.

4. Who is eligible to be a candidate for a diversity supplement?

  • The NIH is particularly interested in encouraging the recruitment and retention of the following of candidates:
    • Individuals underrepresented in biomedical research: African Americans, Hispanic Americans, American Indians, Alaska Natives, Native Hawaiians, and other Pacific Islanders
    • Individuals with disabilities
    • Individuals from disadvantaged backgrounds

There are additional determining factors included in the NIH Diversity Supplement Funding Opportunity Announcement.

5. At what stage of the candidate’s training or career can I apply?

  • Diversity supplements may be submitted for: high school and college students, post baccalaureate and post masters, GRAs, post docs and faculty from underrepresented racial and ethnic groups or from disadvantaged backgrounds and who have a demonstrated interest in research. The awards are different for each career level. Please be aware that the NIH generally considers financial disadvantages to  end upon attainment of a college degree.

Submitting your Application

6. How long is the application and what needs to be included?

  • The Research Plan Component should not exceed 6 pages and includes an abstract, timeline, research plan, and mentoring information. The PI also submits the candiate’s biosketch, signed statements, a budget, transcripts, and other documentation. Click here for Mount’s Sinai’s templates on the required supporting documentation.

7. What is the deadline to apply?

8. How much funding do investigators typically apply for and receive?

  • Application budgets are limited to no more than the amount of the current parent award and must reflect actual needs of the proposed project. Direct costs for individual administrative supplements vary from less than $5,000 to more than $100,000 depending on the career level of the candidate. The NIH typically awards the requested amount.

9. How do I submit my application to the NIH?

  • There are 4 ways to submit your application.
    1. You can submit  via a System-to-System application on InfoEd. The forms and data that you complete on InfoEd are exported onto the NIH Federal SF424 forms. Click here for instructions.
    2. You can submit your application on eRA Commons. Click here for instructions.
    3. You can submit a paper copy application using the NIH PHS 398 application kit. This is the NIH’s required submission method for parent awards that were originally multi-project applications (e.g., P01, U54.) Click here for instructions.
    4. You can be part of another institution’s NIH grant and submit as a subaward. Click here for instructions.

10. Do I also need to submit an InfoEd application?

  • Yes. An InfoEd application is required for all applications. See above for further instructions.

11. What’s the earliest start date of the supplement?

  • Since the FOA states, “The decision to fund a supplement will take approximately 10 weeks from receipt of a complete application,” the earliest start date would be 10 weeks from submission. However, each NIH awarding Institute / Center (IC) may have specific project start date information. You are encouraged to contact the IC Staff and visit the IC website.

12. When will I hear whether the supplement has been awarded?

  • Since the FOA states, “The decision to fund a supplement will take approximately 10 weeks from receipt of a complete application,” expect to hear back 10 weeks after you submit. However, each NIH awarding Institute / Center (IC) may develop a different timeline. You are encouraged to contact the IC Staff and visit the IC website.

Managing Your Award

13. Will I receive a new notice of award (NOA) if funded?

  • The NIH may issue a NoA for the supplement only. Alternatively, the NIH may issue a revision to the current year parent NoA or include the award as part of a future year parent NOA.

14. Will the Mount Sinai Finance Office issue a separate fund number for the supplement?

  • No, the funds for the supplement are included in the parent fund account.

15. How do I report on the progress to the NIH?

  • Reporting requirements are specified in the NOA’s terms and conditions of award as applicable to the supplemental activities. In most non-competitive (Type 5), applications the progress report and budget for the supplement must be included with, but clearly delineated from, the progress report and budget for the parent award. The progress report must include information about the activities supported by the supplement even if support for future years is not requested.

Contacts

16. Who can help determine eligibility?

  • Allison Gottlieb
    Director of Sponsored Program Education, Grants and Contracts Office

17. Who can help answer other questions?

  • Elizabeth Urbanski
    Program Manager, Dean’s Office, Staff to DBRC
  • Crispin Goytia
    Program Manager for The Centers for Community and Academic Research Partnerships (CCARP), Conduits – The Institutes for Translational Sciences
  • NIH Awarding Institute/Center (IC) Contact Person
    You are strongly encouraged to contact the awarding Institute or Center (Table of IC-Specific Information, Requirements and Staff Contacts) PRIOR to writing and submitting your application. Some Institutes and Centers have been known to stop accepting applications for funding during a fiscal year because they have already expended their entire budget due to an unforeseen increase in the number of applications that particular year.

Contact Us

Elizabeth Urbanski, MPA
Program Manager, Dean's Office, Staff to DBRC

Allison Gottlieb, MS
Director of Sponsored Programs Education
Grants and Contracts Office

Crispin Goytia
Program Manager for The Centers for Community and Academic Research Partnerships (CCARP), Conduits – The Institutes for Translational Sciences