Preparation of the Department Chair Statement

General Instructions

  • Date statement
  • Introductory paragraph must specify rank and track, and if applicable, tenure
  • Maximum length:

    • Associate – one page
    • Instructor/assistant professor – one page
    • Clinical instructor/assistant clinical professor – one page
    • Associate clinical professor/clinical professor – two pages
    • Adjunct titles, visiting, lecturer, professorial lecturer – one page


  • For appointments, include a brief job description
  • Describe accomplishments at current rank
  • For promotions, briefly highlight major accomplishments
  • Reappointment of associate professor and professor – highlight how level of achievement has been sustained or surpassed since last appointment or reappointment

Rank Specific Content

  • Associate – include anticipated length of training
  • Assistant Professors on the Investigator Track – for candidates being promoted, include discussion of the review process which assisted in the decision to promote (e.g., chalk talks, interviews)
  • Associate Professors / Professors – for sample chair statements refer to Preparation of the Department Chair Statements