For Our Vendors

Icahn School of Medicine at Mount Sinai does business with commercial entities that offer a wide range of research, clinical, educational and administrative products and services. All decisions relating to purchasing or other business processes must promote the best interests of Icahn School of Medicine at Mount Sinai without favor or preference based on personal considerations.

In order to avoid conflicts of interest in interactions with vendors or other commercial entities, faculty, staff and trainees of Icahn School of Medicine at Mount Sinai, the Mount Sinai Hospital and the Mount Sinai Health System are subject to the guidelines summarized below (details are provided in the full policy) as well as to other relevant institutional policies and external guidelines. 

Vendor Policy Summary

  • Gifts – Vendors may not offer gifts.
  • Support for Medical System Educational Events – Vendor contributions can only be made as general educational grants paid directly to a School or Hospital fund. Vendors may not directly provide food and beverages, or subsidies for food and beverages.
  • Off-Campus Educational Events – Faculty, staff and trainees may not accept invitations to attend speaking engagements or otherwise participate in events unless they have a legitimate educational value, do not promote companies and products, and are held in an appropriate, non-extravagant setting. The Department Chair will have overall responsibility for monitoring the frequency and nature of faculty and staff participation.
  • Trainee Support – Scholarships or other special funding directly from a vendor to a specific trainee are prohibited. Vendors may make donations to a general departmental education fund and the department will use its own criteria to select trainees and events. 
  • Authorship – Ghostwriting is strictly prohibited.
  • Vendor Visits – Vendors may only meet with Icahn School of Medicine at Mount Sinai personnel if they have pre-scheduled appointments. 
  • Pharmaceutical Samples – Physicians and staff may not accept pharmaceutical samples for their own personal use or for distribution to patients or family members.
  • Consulting/Relationships With Outside Entities – Full-time faculty relationships are subject to Icahn School of Medicine at Mount Sinai’s Policy on Financial Arrangement with Outside Entities (see Section E). Written contracts are required and will be reviewed and approved by Icahn School of Medicine at Mount Sinai administration. 
  • Role of Development Office – If you are interested in making a monetary donation, please contact our Development Office at 212-659-8500.

Quick Links 

Vendormate

The Mount Sinai Health System requires that all suppliers doing business with our organization register their company information within the Vendormate system. Appropriately managing our supplier relationships is an essential part of providing world-class care to our patients and our community.

All vendor companies that have a medical, pharmaceutical, device or other clinically related representative that visits any Icahn School of Medicine at Mount Sinai facility are required to have their representatives register through the "Vendor Representatives" portal. You will be required to sign in and obtain a badge at the time of your visit.

We want to ensure that our vendor/supplier relationships remain productive and mutually beneficial. Thank you in advance for your support and adherence to our vendor program. If you have any questions, please contact Vendormate at 888-476-0377 or https://www.vendormate.com/support if you have any questions. 

Quick Links – Click any of the following resources and services for information.

Vendor Policy – Policy on Interactions with Vendors and Other Commercial Entities

Guidelines for Interactions with Medical Sales Representatives