Faculty Appointment and Promotion Procedures
a. All appointments, reappointments, promotions and tenure actions of the faculty require endorsement by the Committee on Appointments, Promotions and Tenure and ratification by the Dean and the Trustees.
b. The Chair or Acting Chair of the Department shall be solely responsible for initiating recommendations to the Committee on Appointments, Promotions and Tenure2. Chairs are encouraged to establish a departmental committee to advise on recommendations for appointments, reappointments, promotions and tenure.
c. Recommendations for appointment, reappointment, promotion or tenure shall be submitted to the Committee on Appointments, Promotions and Tenure in format provided by the School of Medicine.
d. An appropriate statement from the Chair shall be an essential part of each recommendation for appointment, reappointment, promotion or tenure. This statement may include comments from the faculty member's Division Chief, Program Director and/or departmental committee on appointments and promotions. The statement should explicitly document the scholarly, educational, clinical or other activities of the candidate that warrant the appointment, reappointment, promotion or tenure action.
e. The Department Chairperson recommending an individual for a faculty appointment, reappointment, promotion or tenure is responsible for verifying the curriculum vitae and bibliography of the candidate. Any faculty member who provides a letter recommending an individual's appointment or promotion or tenure the faculty or promotion must include all material facts relating to professional qualifications and personal integrity of the applicant.
f. The Chair of the Committee on Appointments, Promotions and Tenure shall appoint an ad hoc committee to review each recommendation for appointment or promotion to the rank of Associate Professor with tenure or Professor (with or without tenure), except as described in section k below. The ad hoc review committee will consist of three members of the Committee on Appointments, Promotions and Tenure, one of whom shall serve as chairperson, and three other Professors. No member of the ad hoc review committee shall have a primary appointment in the same department as the candidate.
g. The Department Chair shall provide names, titles, affiliated institutions and contact informationof individuals from outside the institution who might be solicited for letters of recommendation by the Dean's Office for the appointment or promotion of faculty to the ranks of Associate Professor or Professor. Letters may be requested from additional reviewers by the Committee on Appointments, Promotions and Tenure and its ad hoc committees.
h. In the event that a Department Chair's recommendation for appointment, reappointment, promotion or tenure is not approved, the reason(s) for such decision shall be communicated to that Chair. The Department Chair may request an opportunity to appeal the decision and meet with an ad hoc committee of the Committee on Appointments, Promotions and Tenure. The Department Chair may invite a senior faculty member to accompany him/her to assist in the presentation to the Committee. In the event that the candidate is not endorsed again, the reason(s) shall be communicated to the Department Chair. In this case, the candidate shall be ineligible for further consideration for at least one year.
i. In the event that the Dean fails to accept a recommendation submitted by the Committee on Appointments, Promotions and Tenure, such decisions shall be communicated in writing to the Committee along with the substantive reasons. The Committee will then reconsider the appointment, reappointment or promotion of that faculty member.
j. All votes by members of the Committee on Appointments, Promotions and Tenure and its ad hoc review committees on an individual recommendation for appointment, promotion or tenure shall be by secret ballot. Members of these committees with a primary appointment in the same department as the candidate shall not be present during any deliberations on the individual candidate and are not eligible to participate in the voting.
k. Exceptions to the standard review process described in sections f through j above will be made for candidates at the ranks of associate professor and professor who meet either of the following conditions:
1. Active Icahn School of Medicine at Mount Sinai voluntary faculty may be transferred to the equivalent full-time rank in the Clinical Pracice Track without the aforementioned Committee review.
2. Appointees to the full-time Icahn School of Medicine at Mount Sinai faculty who previously held a full-time appointment in the School may be reinstated at the previous rank without the aforementioned Committee review provided that: a) the Department Chair confirms that the individual has been productive and in good standing during the years away and continues to meet the criteria for the reinstated rank; and b) the Dean of the School of Medicine agrees to allow the reinstatement without standard review.
l. A Department Chair may recommend an individual for a secondary appointment with the prior consent and endorsement of the Chair of the Department in which the primary appointment is, or is to be, held. The candidate for a secondary appointment must be recognized as having an important and significant identification with both departments and the documentation and justification must indicate the rationale for such a secondary appointment.
m. If a faculty member is to transfer his/her primary appointment from one Department to another, then a letter indicating approval of the contemplated transfer must be signed by the Chairs of both Departments and must be submitted with the request for transfer.
n. The Committee on Appointments, Promotions and Tenure will consider a recommendation for appointment or promotion at any time. The date on which it will become effective, however, will be either January 1 (if endorsed by the Committee on Appointments, Promotions and Tenure between October 1 of the prior year and March 31 of the same year) or July 1 (if endorsed by the Committee on Appointments, Promotions and Tenure between April 1 and September 30 of the same year). The exception to this timeframe is delineated in Section "o" below.
o. A letter of appointment, promotion or tenure, signed by the Dean, will confirm the rank and type of appointment made. The letter will contain details on the term of appointment and information relevant to the reappointment process (see below for specifics on appointment/promotion and reappointment for each academic rank). If tenure has been awarded simultaneously with an appointment or promotion, the letter will so state.
For faculty with employment agreements, the faculty term and the employment term will be identical. If the agreement expires and the individual's employment by the School continues without a written agreement, the faculty term of appointment will be determined as follows:
- The term length will be consistent with the options for the relevant rank and track as described in the Faculty Handbook.
- At the earliest possible date, the faculty term will be aligned with a January 1 to December 31 timeframe:
- For employment agreements terminating on December 31, the new faculty term will commence on January 1 of the following year.
- For agreements terminating on dates other than December 31, the new faculty term will commence on the day following agreement termination, and the remainder of that calendar year will be considered a "transitional appointment period." Subsequent year(s) of the term will conform to the January to December convention. Example: If the employment agreement ends on March 31, the transitional appointment period will be April - December of that year. On January 1 of the following year, the term of appointment will be calculated based on full calendar years
p. When a faculty member is not reappointed to the faculty of Icahn School of Medicine, responsibility for salary support during the remaining portion of the term will be borne by the institution that is currently paying that faculty member's salary. Notwithstanding the appointment terms and notice provisions contained in this chapter, when a non-tenured faculty member's responsibilities are primarily at an affiliate institution, the term of that appointment will not extend beyond the termination of such affiliation or the termination of that individual's affiliate-based employment as described in Chapter IV of this Handbook.
Revised November 2014
2 Requests for appointments, promotions to the ranks of Associate Professor and Professor, or for tenure, will not be accepted from Department Chairs who will leave that position within six months of the date of submission of the application.