Application Information

Contact Lists

• Pre-Award Contacts in Mount Sinai’s Departments
• GCO Departmental Assignments
• GCO Assignments by Team

Guidance

The following documents from the GCO will assist you in getting started with the application process:

• Does My Project Need to be Submitted to the GCO?
• Application Submission Process: Which Applications and Forms do I Work on First? Sponsored Projects
• Application Submission Process: Which Applications and Forms do I Work on First? ISMMS
• Application Submission Checklist
• Application Submission Instructions
• Submission, Review and Approval Process Pictorial
• Administrative Information Sheet
• Agreement Navigator - Find out what to do with the agreement you are working on.
• Communications from the GCO and InfoEd
• Gift vs Sponsored Project Checklist
• Glossary of Common Terms
• InfoEd Instructions  Filter: InfoEd
  Includes examples of different submission types so you can identify yours.
• InfoEd Proposal Status Definitions - Terms to help you navigate through the submission and funding processes.
• Sponsored Projects Manual
• Subawardee, Consultant and Vendor Determination Checklist. Use this checklist to determine which relationship is most appropriate for your study, when working with an individual, company or organization

InfoEd is the software program the Icahn School of Medicine uses to internally route and manage all research and sponsored project applications excluding BRANY projects.

InfoEd is also used to submit competitive, single project National Institutes of Health (NIH) and other federal sponsored projects electronically to these agencies. These applications are called “System to System Submissions” or “S2S” applications.  InfoEd is the system used to transmit the application directly to the extramural funding agency.

All other applications are referred to as “Non System to System Submissions” or “non-S2S.” For non-S2S applications, the system is used internally at ISMMS only and not to submit the application to the extramural funding agency.

• Login
• Form to Request User Access, Add Personnel and Other Types of Requests
• InfoEd Instructions  Filter: InfoEd
• Policy: Training Requirement
• Proposal Status Definitions - Terms to help you navigate the submission and funding processes.
• Routing List

Beginning April 10, 2023, the Principal Investigator (PI) or his/her delegate must create a Triggering Event (TE) in eDMS for  every project (e.g., new, yearly renewals, supplement requests, no cost extension applications) each project year except for 1) final reports and 2) BRANY projects.

Once the Triggering Event is created, the investigator will be prompted by email to complete project specific conflict of interest questions.

• eDMS Logon (live April 10, 2023)
• Training Videos PEAK > Online Courses > Functional > Research > eDMS
• Step by Step Instructions
• Conflict of Interest Office

Sinai Central houses historical Investigator Forms (IFs) and conflicts of interest information prior to April 1, 2023.

• Sinai Central Logon > COI

Includes GCO, Finance, COI, MSIP and other related application information

• Administrative Information Sheet
• Agreement Navigator
• Application Submission Process: Which Applications and Forms do I Work on First? Sponsored Projects
• Application Submission Process: Which Applications and Forms do I Work on First? ISMMS Supported Projects
• ARPA-H Guidance
• ARPA-H Data Rights Assertion Table Guidance and Form
• Budgeting: Cost Sharing Policy
• Budgeting: DHHS Rate Agreement
• Budgeting: European Union Sponsored Projects
• Budgeting Indirect Costs: Determination of On and Off Campus Activity
• Budgeting: Non-Profit Indirect Cost (IC) Waiver Policy Implementation Guidance
• Budgeting NIH Genomic Arrays on NIH Grants: Examples of Calculating Indirect Costs
• Budgeting for an ISMMS Faculty Member with a VA Appointment
• Budgeting: Updated DHHS Rate Agreement and Federal Split Rate Sponsored Projects
• Budgeting Students and Post Graduates on Federal Research, Fellowship, and Training Grants
• Change of PI
• Communications from the GCO and InfoEd
• Conflicts of Interest in Research
• Cost Sharing
• COVID-19 Research Roadmap Guidance
• COVID-19 Sponsored Projects Finance (SPF) Flexibilities Available to Recipients of Federal Financial Assistance
• Data ownership
• DHHS Rate Agreement
• Electronic Submission Systems (Federal and State) that Require GCO Registration or Approval
• European Union Sponsored Projects
• Export Control
• Federal Research Security and NIH Other Support Disclosure Training
• Foreign Travel on Federal Sponsored Projects
• Freedom of Information Act (FOIA) Requests
• Gift vs Sponsored Project (includes checklist)
• Glossary of Common Terms
• GCO Submissions Workflow Diagram
• Hospital Sponsored Programs Office (HSPO)
• InfoEd Proposal Status Definitions - Terms to assist you in navigating the submission and funding processes.
• Indirect Costs: Determination of On and Off Campus Activity
• ISMMS FDP Clearinghouse Profile
• Misconduct Reporting
• MSIP Agreement Portal
  Faculty can request letters of support for their grant applications through Mount Sinai Innovation Partners (MSIP).
• NIH Biosketch and MyNCBI FAQs
  NIH Biosketch: See NIH Biosketch and Other Support Changes section.
• NIH Budgeting Students and Post Graduates on Research, Fellowship, and Training Grants
• NIH Confidentiality Reminder for Reviewers
• NIH Data Management and Sharing Plan
• NIH and Foreign Influences on Research Integrity: A Guide to Navigating Through NIH Policy and Procedure
• NIH Foreign Subrecipient Data Access Requirement: GCO Guidance
• NIH Foreign Subrecipient Data Access: Lab Archives Instructions for Foreign Subrecipient
• NIH Foreign Subrecipient Data Access: Lab Archives Instructions for Mount Sinai PI
• NIH Genomic Arrays: Examples of Calculating Indirect Costs
• NIH Individual Development Plan (IDP) Information Requirement for all Annual Progress Reports
• NIH/AHRQ Multiple PI Guidance and Template
• NIH Multi-Project and Single-Project with Complicated Structure RPPR Applications
• NIH Other Support: See NIH Biosketch and Other Support Changes section.
• NIH Prior Approval Requirements
• NIH Prior Approval: Guidance for Grants that Do Not Allow for Automatic Carryover of Funds
• NIH Public Access Policy: Complying with Open Compliance (Levy Library)
• NIH Public Access:  Open Access Discounts or No-Cost Publishing for Mount Sinai Authors (Levy Library)
• NIH PubMed Guide (Levy Library)
• NIH Small Business Innovation Research (SBIR) / Small Business Technology Transfer (STTR): Guidance for Employee Participation
• NIH Training Grants: Certification Letter for Harassment and Discrimination Protections
• NIH Training Grants: Human Subjects and Vertebrate Animals Section Boilerplate Language for Competitive Applications
• NIH Training Grants: Mentor Training Requirement Boilerplate Language
• NIST SP 800-171 Compliance
  GCO Requirements for Restricted Access to Incoming Data from a Federal Genomic Data Repository or a Data Repository Subject to NIST SP 800-171
• No-Cost Extension
• Non-Profit Indirect Cost (IC) Waiver Policy Implementation Guidance
• PI Change
• Preferred Name Use on Sponsored Project Applications
• Research RoadMap
• Sponsored Project Accounting Policies and Procedures
• Sponsored Projects Manual
• Students and Post Graduates on Federal Research and Training Grants Guidance – A Compendium of Budgetary, Administrative, Application Submission, and Post Award Information
• Subawards: ISMMS as the Prime Institution
• Subawards: ISMMS as the Subawardee
• Submission, Review and Approval Process Pictorial
• Supervision of a Related Party on a Sponsored Program
• VA Appointments: Budgeting for Faculty Members with a VA Appointment
• VA Appointments: GCO Procedure for Oversight of VA Memorandum of Understanding (MOU)

• Application Submission Checklist
• Application Submission Instructions
• Gift vs Sponsored Project Checklist
• NIH ASSIST
• NIH Competitive Subaward Checklist: ISMMS as the Prime Institution
• NIH Competitive Subaward Checklist: ISMMS as the Subawardee
• NIH Single Project, Competitive Grant Application Checklist
  PDF I  Excel
• NIH RPPR SNAP & Single Project Non-SNAP Checklist
  PDF I Excel
  not for use in F and T grants
• NIH Other Support Checklist
• Subawardee, Consultant, and Vendor Determination Checklist

• ARPA-H Data Rights Assertion Table Guidance and Form
• Budget Templates
  GCO Recommended I  Basic (Use with Caution)
• Budget Calculator: Prorating Federal Indirect Costs
• COI Form for Subawardees Under ISMMS Policy If the project is awarded, investigators must complete the form annually.
• Compliance Application Waiver Form
• Cost Sharing Form
• Grants Management Tool
• ISMMS-VA Memorandum of Understanding (MOU) Fillable Template
• ISMMS-VA MOU Calculation Worksheet
• ISMMS-VA Total Professional Effort (TPE) Calculator
• NIH Foreign Component Prior Approval Request Form
• NIH - PHS 398 Budget Form for Competitive Applications
• NIH - PHS 398 Budget Form for Competitive Applications ISMMS Template Instructions
• NIH Initial No Cost Extension Request and Progress Report Form
• NIH Prior Approval Request Form for Rebudgeting Activity at High Risk of Indicating a Change in Scope
• NIH Other Support RPPR Changes Form
• NIH RPPR Malign Foreign Talent Recruitment Program (MFTRP) Certification Statement
• NIH Salary Cap: Effort and Salary Source Transaction Forms
  o  Training Video (approx 12.5 minutes)
  o  P-T Employees Above the NIH Salary Cap (Required beg 4/1/22)   
  o  F-T Employees Above the NIH Salary Cap (Required beg 4/1/22)  
  o  P-T Employees Below the NIH Salary Cap (Optional)
  Review the Instructions in Each of the Forms Above
• Non-Profit Indirect Cost (IC) Waiver Form
• Prior Approval Request Form for Establishment of a Fund Number Prior to Award
• Subaward/Consortium Statement of Intent Template: ISMMS as the Prime Institution
• Subaward/Consortium Statement of Intent Template: ISMMS as the Subawardee

Tip: GCO forms in .xls format work best and should be downloaded using Chrome and not Firefox

Internal

• InfoEd Form to Request User Access, Add Personnel, and Other Types of Requests
• InfoEd Instructions  Filter: InfoEd
• InfoEd Policy: Training Requirement
• InfoEd Routing List

External

• ASSIST
• ERA Commons
• NSF Research.gov
• NY State Financial System
• GCO Memo: Federal and State Electronic Submission and Grants Management Systems that Require Grants and Contracts Office (GCO) Registration or Approval

• Calendar Month: Conversion Table from % effort to CM
• Calendar Month FAQs
• Due Dates for Competing Applications 
• Extramural Nexus / Open Mike
• Forms and Applications
• Modular Research Grant Applications
• NIH Policy Statement and Guidance
• Research Performance Progress Reports (RPPR)
• Rigor and Reproducibility
• For additional educational resources, visit the Grants and Contracts Office's Training and Resources page
• SF424 (R&R) Application Guide
• Podcasts: All About Grants
• Videos and Webinars: Grants, Funding, Peer Review Process and More. For additional educational resources, visit the Grants and Contracts Office's Training and Education page.
• For additional resources for recent initiative visit the NIH's News Highlights page.

Other Support includes all resources made available to a researcher in support of and/or related to all of their research endeavors.

• This includes resources and/or financial support from all foreign and domestic entities that are available to the researcher.
• This is regardless of whether or not they have monetary value.
• This is regardless of whether they are based at the institution the researcher identifies for the current grant.

Resources for SciENcv NIH Biosketch and Current and Pending (Other) Support (CPOS) Common Forms

Additional GCO and Other Institutional Resources
NIH Resources
NSF Resources
DOD Resources

Resources for SciENcv NIH Biosketch and Current and Pending (Other) Support (CPOS) Common Forms
These resources are across the GCO and Federal sites.

     GCO

• Getting Started for Investigators and Delegates
• Grants Forum (Jan 13, 2026) on SciENcv Biosketch and CPOS Common Forms
• Recording    I    GCO Slide Set  I     Library Slide Set
• Biosketch, CPOS, and Malign Foreign Talent Recruitment Certification (MFTRP) FAQs (last updated: 4/15/26)
• See Additional GCO Biosketch and OS Resources

     Federal

• SciENcv Home
• National Library of Medicine (NLM) Help Desk
• NIH Biosketch and Other Support Common Form FAQs
• NIHs Implementation of Common Forms for Biographical Sketch and Current and Pending (Other) Support for Due Dates on or after January 25, 2026 (NOT-OD-26-018)

     NIH
     Biosketch

• NIH Biographical Sketch Common Form Webpage
• NIH Biosketch Common Form Instructions (pdf)
• NIH Biographical Sketch Supplement Form Webpage
• NIH Biosketch Supplement Form Instructions (pdf)

     Current and Pending (Other) (CPOS) Support Form

• Current and Pending (Other) Support (CPOS) Common Form Webpage
• Common Form for Current and Pending (Other) Support Instructions (pdf)

Additional GCO and Other Institutional Resources

Other Support Template (Office of Research Services)

Visit the Other Support SharePoint Site to access the new NIH and DOD templates, samples, shared folders, and instructions.  The Other Support Template has been designed to support the these three OS templates from these funding agencies. 

1. National Institutes of Health (NIH) Common Form
2. Congressionally Directed Medical Research Program (CDMRP) Common Form
3. Department of Defense (DOD)

Features include data entry of standardized information, ability to customize and further tailor, for use with Mount Sinai only appointments, Multiple Research Appointments (MRAs) or Dual ISMMS – VA Appointments, and shared access with research team, departmental administration, and the GCO.

For technical assistance with the OS Templates please submit a Research 411 Ticket.

Training

• GCO 401: Basics of Preparing an NIH Other Support (OS) Page
  Update: Review GCO Grants Forum and Other Resources for Important Common Form information
• GCO 402: Collecting Information for the NIH Other Support (OS) Page
• GCO 403: Using Mount Sinai's Other Support Template
  Update: Review GCO Grants Forum and Other Resources for Important Common Form information
• CITI Research Security Training (Combined)
  Required for covered individuals of sponsored project agencies covered under the CHIPS & Science Act and senior/key personnel of NIH sponsored projects submitting other support.
  Click here to auto-enroll > SSO sign in > Courses Ready to Begin > Research Security Training (Combined) > Start Now
  
  

Guidance

• Informing the NIH When Applying to Multiple Funding Agencies
• Biosketch: Who Must Submit
• Federal Research Security and NIH Other Support Disclosure Training
• Other Support: Adobe Signature Certification Instructions
• Other Support: List of Most Common Errors (Updated Version Coming Soon)
• Other Support Instructions (Updated Version Coming Soon)
• Other Support: Overlap Guidance (Dean’s Office/GCO)
• Other Support: Overlap Guidance Clarification
• NIH and Foreign Influences on Research Integrity: A Guide to Navigating Through NIH Policy and Procedure

Forms and Checklists

• InfoEd Eform for New and Competitive Sponsored Projects:  Entering Major Goals for Other Support
• NIH Other Support Checklist (Updated Version Coming Soon)
• Investigator Other Support Tracker
  Maintain an investigator’s active effort and active and pending support. Features include tracking prior approval requirements, salary above the NIH cap, cost-sharing, effort exceeding 11.4 CM and other requirements.

NIH Resources

Biosketch (Legacy Site)

• Biosketch Resource Webpage
• FAQs
• Sample Page (Non-fellowship)

Other Support (Legacy Site)

• Other Support Resource Webpage
• FAQs
• Sample Page

Please visit the NIH webpages for additional resources.

NSF Resources

• Current and Pending Support Resources Page
• Current and Pending Support FAQs
• Biographical Sketch and Current and Pending Support: Pre-award and Post-award Disclosures

DOD Resources

• Other Support Instructions
  excerpted from the DOD General Application Instructions
• Other Support Page: Mount Sinai's OS Template
  Visit the Other Support SharePoint Site and use Mount Sinai's OS template to prepare.
• Other Support Page: Blank DOD Template
• DoD Memo – Actions for Protection of Intellectual Property, Controlled Information, Key Personnel and Critical Technologies, for your information
• National Defense Authorization Act (NDAA) FY 2021, Section 223(a)(1)
  excerpted from William M. Mac Thornberry National Defense Authorization Act for FY 2021

• Department of Defense (DOD)
  o  Regulations & Requirements for Human Subject Research
• Health and Human Serivces (HHS)
• National Science Foundation (NSF)
• New York City
  o  Procedure to Request Written Consent Under NYC Anti-Nepotism Policy
• U.S. Army Medical Research Acquistion Activity (USAMRAA)

Please review these resources when Mount Sinai is the prime institution submitting a sponsored project with subrecipient institutions or the reverse, when Mount Sinai is the subrecipient on another institution’s sponsored project.

Policies and Procedures

• Subawards: ISMMS as the Prime Institution
• Subawards: ISMMS as the Subawardee

Checklists

• Subawardee, Consultant, and Vendor Determination Checklist
• NIH Competitive Subaward Checklist: ISMMS as the Prime Institution
• NIH Competitive Subaward Checklist: ISMMS as the Subawardee

Forms

• Subaward/Consortium Statement of Intent Template: ISMMS as the Prime Institution
• Subaward/Consortium Statement of Intent Template: ISMMS as the Subawardee
• COI Form for Subawardees Under ISMMS Policy (New, competitive, renewals, and transfer applications). If the project is awarded, investigators must complete the form annually; use the COI Form for Subawardees Under ISMMS Policy below for the annual renewals.
• COI Form for Subawardees Under ISMMS Policy (Non-competitive, no cost extension, supplemental applications, new financial interests or new investigator)
  Reminder! Many institutions already are compliant with PHS regulations on Conflict of Interest. The above COI forms are only required when the subrecipient institution does not have their own policy and agrees to comply with ISMMS policy.

Training

• GCO 301: Preparing Grants with Subawards