At the Icahn School of Medicine, academic status falls into three categories: Satisfactory Academic Status, Monitored Academic Status, and Serious Academic Status.
Satisfactory Academic Status
Satisfactory Academic Status means that a student has met all course/clerkship requirements or has successfully remediated any course/clerkship failures or other issues pertaining to academic performance as detailed in the following sections.
If a student is not meeting Satisfactory Academic Progress, they will be at risk of not being eligible for federal student aid.
The bottom five percent of students passing each course will be internally designated as having a marginal pass. The grade is recorded as a pass on the transcript and the designation of marginal pass is NOT reflected on the transcript or MSPE. A student’s Faculty Advisor will reach out to him or her in the event of a marginal grade on an examination or in a course to determine the significance of the grade and the need for support. A student with three or more marginal course passes will be considered in Monitored Academic Status.
Monitored Academic Status
Students will be considered in Monitored Academic Status in the event of any one of the following:
- Two unexcused absences within a semester during years 1 and 2.
- One unexcused absence within a semester during years 3 and 4.
- Two marginal performances in years 1 or 2 courses. Marginal is defined as falling in the bottom five percent of passing grades.
- Two delayed shelf examinations.
- One failed shelf examination.
- Lapse of Professionalism.
- Marginal is defined as falling in the bottom five percent of passing grades.
Students in Monitored Academic Status are not at risk of academic dismissal. Monitoring occurs as a mechanism to support students with appropriate interventions and is an internal designation only. Students on Monitored Academic Status will be advised to prioritize studying for courses, but will not be required to relinquish school-related extracurricular activities. Students are permitted to take a Scholarly Year but must remediate any failures before starting the time away from the standard curriculum
For Year 1 students in Monitored Academic Status, participation in summer research activities will depend on the nature and timing of any necessary remediation. Students should meet with their Faculty Advisor and the Medical Student Research Office to plan their projects.
Students in Monitored Academic Status can return to Satisfactory Academic Status if they complete one semester in Year 1 or 2, or six months of clerkships in Year 3 or Year 4 without any evidence of the above criteria, or, if they are in Monitored Academic Status for a failure on a USMLE exam, they pass it on the second attempt. A student who was once in Monitored Academic Status in Year 1 or 2 will return to that status if he or she has an additional marginal grade in Year 1 or 2.
Serious Academic Status
Students will be considered in Serious Academic Status in the event of any one of the following:
- Three unexcused absences within a semester during years 1 and 2.
- Two unexcused absences within a semester during years 3 and 4.
- One failed course in years 1 or 2.
- One failed clerkship.
- Two failed shelf examinations.
- Three delayed shelf examinations.
- Failure to adhere to an academic or professionalism remediation plan
- A failure on USMLE Step 1 or Step 2 CK on a first attempt.
- Multiple occurrences of unprofessionalism or one serious occurrence as determined by the Office for Medical Student Affairs.
Students in Serious Academic Status will be required to appear before the Promotions Committee, will be subject to its decisions and will be notified in writing of this determination (see Promotions Committee section for more information). This status will not be noted on the transcript or the MSPE unless mandated by the Promotions Committee, but students risk being placed on financial aid probation if they are unable to demonstrate that they can maintain Satisfactory Academic Progress.
A student who fails three (3) or more courses in a year may be required to repeat the entire year, at the discretion of the Promotions Committee.
Remediation of any course may include tailored and/or external remediation programs (at the student’s expense), and/or repetition of the semester or year (tuition required).
Students in Serious Academic Status will not be permitted to participate in any Icahn School of Medicine extracurricular activities. Year 1 students in Serious Academic Status will need to discuss the timing of remediation and summer research with their Faculty Advisor and the Medical Student Research Office. Students in Serious Academic Status are not considered to be in “Good Standing” (see above) and therefore will not be permitted to take a Scholarly Year. While in Serious Academic Status, clerkship directors will be notified of their changed academic status, referred to as ‘forward fed.’
In addition, any student in Serious Academic Status who experiences an additional course or clerkship failure must be presented again to the Promotions Committee. Failure of remediation may be grounds for dismissal.
Students will remain in Serious Academic Status until they complete remediation and complete one semester in Year 1 or 2, or six (6) months of required clerkships in Year 3 or 4 without any course or clerkship failures or marginal course grades, or if they pass a USMLE exam on the third attempt. Students will be changed to Monitored Academic Status and from Monitored Academic Status to Satisfactory Academic Status as specified above.