Policy on Due Process and Promotion

Students may appear before the Icahn School of Medicine at Mount Sinai Promotions Committee if any of the following occurs:

  • A student is in Serious Academic Status (see section on Academic Status).
  • A student is in Serious Academic Status and fails another course or clerkship while being monitored.
  • A student receives one Incident Report that demonstrates egregious behavior or more than one Incident Report that demonstrates a pattern of concerning behavior.
  • Any student whose conduct may warrant disciplinary action (see section on Disciplinary Action) for violation of the Student Honor Code, Student Code of Conduct or relevant school or institutional policies.
  • A student who switches from the physician-scientist program to the regular MD program or a student who requests scholarly leave or leave of absence for more than two continuous years.
  • A student who requests a course of study that is different than the established tracks. (For example, a non-MSTP student who wishes a leave to pursue a PhD after Year 3).
  • A student who appeals a grade (appeal is to a subcommittee).
  • A student who requests a second decelerated year (request is to a subcommittee).

Students have the opportunity to appeal a decision by the Promotions Committee to the Dean of the School of Medicine. See Committee Decision and Appeals section below.

Promotions Committee

The Promotions Committee is the guarantor of excellence in the School of Medicine graduates and its main constituency is the future patients of our graduate physicians. The Promotions Committee is charged with:

  • Reviewing medical students not meeting set standards of academic performance and/or professional behavior.
  • Recommending to the Dean that the degree of Doctor of Medicine be awarded to those students who have satisfactorily completed the requirements of medical school education in accordance with the requirements of the Board of Regents of the State of New York and the faculty of Icahn School of Medicine, and satisfactorily fulfilled the ethical and moral responsibilities inherent in the practice of medicine.
  • Recommending advancement of the students who have satisfactorily completed each year’s requirements to the next academic year.
  • Convening an ad hoc sub-committee for grade appeals.
  • Convening an ad hoc sub-committee to examine charges of student misconduct and/or unprofessional behavior.
  • Convening an ad hoc sub-committee to review student requests for decelerating an academic year.

Actions of the Committee may include but are not limited to:

  • Approval, modification or rejection of proposed academic plans
  • Remediation plans
  • Disciplinary actions, including: Warning, Probation, Suspension, or Dismissal
  • Decisions about grade appeals
  • Decision about academic plans for student seeking to decelerate a second year of the curriculum.


See the section on Disciplinary Action for descriptions of warning, probation, suspension, and dismissal.

Promotions Committee Membership and Voting

Composition

This Committee will consist of the following voting members:

  • A Chairperson
  • Fifteen faculty members-at-large
  • Two fourth-year medical students (not on leave)
  • A resident, fellow, or junior faculty member who is a recent graduate of the Icahn School of Medicine

 

The following will serve as ex officio, non-voting members of this committee:

  • The Dean of Medical Education
  • The Senior Associate Dean for Student Affairs
  • The Senior Associate Dean for Curricular Affairs
  • The Senior Associate Dean for Admissions
  • The Dean for Diversity Programs and Policy
  • The Associate Dean for Undergraduate Medical Education Affairs
  • The Assistant Director for Student Affairs
  • Six course and/or clerkship directors (three from Year 1 or 2 courses, three from clinical clerkships or courses)

Additionally, when available, the Faculty Advisor for the student being presented will attend the meeting as a non-voting member and act as a student advocate.

Appointment to the Promotions Committee is as follows:

  • Faculty -- On an annual basis, the Executive Committee of the Faculty Council will issue a call to all Mount Sinai Health system faculty seeking applications for service on the Promotions Committee. Faculty may be self or peer-nominated.  The Executive Committee of the Faculty Council will oversee the review of all applicants and nominate candidates for appointment by the Dean.  The term of appointment will be three years.
  • The Committee Chair -- Will be nominated by the Senior Associate Dean for Student Affairs from among the pool of at-large members and appointed by the Dean for a term of three years.
  • Students -- Will be selected by the Student Body and will serve a term of one year.
  • Alumni Representative -- A recent Mount Sinai graduate will be nominated by the Senior Associate Dean for Student Affairs and appointed by the Dean. This representative will serve a term of one year, which is renewable as long as the individual remains a resident, fellow or junior faculty member.
  • Course and clerkship directors -- Shall serve a term of three years. If no longer serving as course or clerkship director, the individual will be removed from the Committee but may be nominated as a faculty member at large.

Following review by the Senior Associate Dean for Student Affairs, the Dean may extend the tenure of the Chair or other Committee members by no more than two additional terms.

Procedures

The Promotions Committee or an Ad Hoc Subcommittee may consider the student’s entire school profile as it relates to overall school performance in academics and professionalism in reaching its decision.

Students presented before the Promotions Committee are permitted to make a statement to the Committee explaining their perspective on the issue(s) before the Committee. Students are also permitted to bring another individual to the meeting to provide them support. The student may not be represented by an attorney and the accompanying individual may not speak during the meeting.

Decisions of the Promotions Committee shall be made by a majority vote. A quorum is defined as nine voting members present. A quorum is required for any vote.

Any committee member (faculty/course director, faculty at large, or a peer) may, at any time, recuse themselves from a meeting if the member has a potential conflict of interest. A conflict is defined as when the committee member has a close relationship to the student, such as being a family member, close friend  or having served as a current/prior physician.if they have a relationship with a student which may interfere with their making an impartial decision regarding the case. Likewise aA student appearing before the committee may also request that a faculty member or peer recuse themselves if they see a conflict of interest.

The Chair may appoint an ad hoc Subcommittee to investigate and evaluate the circumstances which brought the student to the Committee’s attention and to propose remedial, disciplinary, or other action to the full Committee. The ad hoc Committee may meet prior to a full Committee meeting or after the student is initially considered by the Committee. The Subcommittee will consist of a minimum of three Committee members, two of whom must be faculty. One faculty member will serve as Chair of the Subcommittee.

Before the ad hoc Subcommittee review, the student shall be accorded an opportunity to challenge any member of the Subcommittee for “cause” where, in the student’s view, the Subcommittee member would not be able to render an impartial decision. It shall be in the ad hoc Subcommittee Chair’s sole discretion (or the Promotions Committee Chair, if the challenge is to the Chair of the Subcommittee) whether to excuse such member.

The student shall be permitted to meet with the ad hoc Subcommittee and prior to that meeting shall have the right to know the reason for the Subcommittee investigation. The Student shall be permitted to attend the meeting of the ad hoc Subcommittee with an adviser of his/her choice and to present relevant evidence and witnesses on his/her own behalf to the ad hoc Subcommittee. The student may not be represented by an attorney. The ad hoc Subcommittee may, at its discretion, further define, expand or limit the role of any such representative and may make such additional rules in its discretion to assure fair and expeditious handling of the matter, provided such rules are consistent with these procedures.

The Subcommittee shall present to the Promotions Committee its findings and recommendations. The Promotions Committee will discuss and vote on a decision and notify the student in writing of that decision and the basis for it. The Promotions Committee decision shall be made by a majority of the full Committee.

Ad-hoc subcommittees for grade appeals and second decelerated years should include a minimum of the Committee Members and will make decisions by majority vote. The decisions will be final.

Committee Decisions and Appeals

Committee decisions will be rendered verbally to the student by the Committee Chair and will be confirmed in writing. If in agreement with the outcome and letter, students are required to return a signed copy of the letter within two (2) weeks.

If a student chooses to appeal the decision of the Promotions Committee, he or she must submit a written request stating the reason for the appeal to the Dean of the School of Medicine within two (2) weeks of receipt of decision letter. The Dean’s review will determine whether procedures outlined in the Student Handbook were substantially followed and that the decision was reasonable, or the Dean may make an alternate recommendation. The Dean may, at their discretion, form an advisory committee to assist in reviewing the appeal. The advisory committee should not include any voting or non-voting members of the Promotions Committee. If no appeal is taken as provided above, the decision shall become final.

If a student’s appeal is successful, the Promotions Committee may reconvene to determine any further plan or monitoring necessary.

These rules are intended to establish fair and reasonable guidelines for disciplinary action. Breaches of these rules shall not be grounds for a new proceeding unless in the opinion of the Dean the breach is of such a material nature that the validity and the truthfulness of the result are prejudiced.

The decision of the Dean of the School of Medicine shall be final.