Policy on Due Process and Promotion

Students may appear before the Icahn School of Medicine at Mount Sinai Promotions Committee if any of the following occurs:

  • Are in serious academic status (see section on academic status)
  • Are in serious academic status and fails another course or clerkship while being monitored
  • Receives one Incident Report that demonstrates egregious behavior or more than one Incident Report that demonstrates a pattern of concerning behavior
  • Your conduct warrants disciplinary action (see section on Disciplinary Action) for violation of the Student Honor Code, Student Code of Conduct, or relevant school or institutional policies
  • You switch from the physician-scientist program to the regular MD program or requests scholarly leave or leave of absence for more than two continuous years
  • You request a course of study that is different than the established tracks (for example, a non-MSTP student who wishes a leave to pursue a PhD after Year 3).

Students have the opportunity to appeal a decision by the Promotions Committee and may request an appeal to the Dean of the School of Medicine. See Committee Decision and Appeals section below.

Promotions Committee

The Promotions Committee is the guarantor of excellence in the School of Medicine graduates and its main constituency is the future patients of our graduate physicians. Its charge is therefore:

A. To review medical students not meeting set standards of academic performance and/or professional behavior

B. To make annual recommendations to the Dean regarding promotion and graduation of Icahn School of Medicine medical students. This includes recommendations to the Dean that the degree of Doctor of Medicine be awarded to those students who have satisfactorily completed the medical school curriculum in accordance with the requirements of the Board of Regents of the State of New York and the faculty of the Icahn School of Medicine at Mount Sinai and who satisfactorily possess the ethical and moral attributes necessary to practice of medicine

Actions of the Committee may include but are not limited to:

  • Approval, modification, or rejection of proposed academic plans
  • Remediation plans
  • Disciplinary actions, including: warning, probation, suspension, or dismissal

See the section on Disciplinary Action for descriptions of warning, probation, suspension, and dismissal.

The Promotions Committee does not hear grade appeals. When grades are presented to the Promotions Committee, it should be assumed that these grades are final. The Promotions Committee does not address the validity or fairness of grades and will not discuss them during Promotions Committee meetings.

Promotions Committee Membership and Voting

This committee will consist of the following voting members:

  • A chairperson
  • Six course and/or clerkship directors (three from Year 1 or 2 courses, three from clinical clerkships or courses)
  • Ten faculty members-at-large appointed by the Dean
  • Two fourth-year medical students (not on leave)
  • A resident, fellow, or junior faculty member who is a recent graduate of the Icahn School of Medicine

The Dean will appoint the chairperson for a term of three years. If one of the course or clerkship directors stops serving in their academic role during a term on the committee, the individual will serve as an ex-officio member of the committee for the remainder of the academic year. That person then may be nominated as a faculty member-at-large. The Dean for Medical Education will recommend the faculty-at-large member as well as the recent graduate. Faculty members serve a three–year term and the recent graduate serves for one year. The Student Council selects students, who following our review, the Dean may extend the terms of the Chair or other Committee members.

The following will serve as ex officio, non-voting members of this committee:

  • Dean of Medical Education
  • Senior Associate Dean for Undergraduate Medical Education and Student Affairs
  • Senior Associate Dean for Undergraduate Medical Education and Curricular Affairs
  • Senior Associate Dean for Admissions
  • Senior Associate Dean for Diversity Programs, Policy, and Community Affairs
  • Assistant Dean of Curricular and Student Affairs
  • Assistant Director for Student Affairs

Additionally, when available, the faculty advisor for the student being presented will attend the meeting as a non-voting member and act as a student advocate.

Procedures

The Promotions Committee or an Ad Hoc Subcommittee may consider your entire school profile as it relates to overall school performance in academics and professionalism in reaching its decision.

Students presented before the Promotions Committee may make a statement to the Committee explaining their perspective on the issue(s) before the committee. You may also bring another individual to the meeting to provide support. You may not be represented by an attorney and the accompanying individual may not speak during the meeting.

Decisions of the Promotions Committee shall be made by a majority vote. A quorum, defined as nine voting members present, is required for any vote.

The chair may appoint an ad hoc subcommittee to investigate and evaluate the circumstances that brought you to the committee’s attention and to propose remedial, disciplinary, or other action to the full committee. The ad hoc committee may meet prior to a full committee meeting or after the student is initially considered by the committee. The subcommittee will consist of at least three committee members, two of whom must be faculty. One faculty member will serve as chair of the subcommittee.

Before the ad hoc subcommittee review, you shall be accorded an opportunity to challenge any member of the subcommittee for “cause” where you believe the individual might not be able to render an impartial decision. It shall be in the ad hoc subcommittee chair’s sole discretion (or the Promotions Committee Chair, if the challenge is to the Chair of the Subcommittee) whether to excuse such member.

You shall be permitted to meet with the ad hoc subcommittee and prior to that meeting shall have the right to know the reason for the subcommittee investigation. You shall be permitted to attend the meeting of the ad hoc subcommittee with an adviser of your choosing and to present relevant evidence and witnesses on your own behalf to the ad hoc subcommittee. You may not be represented by an attorney. The ad hoc subcommittee may, at its discretion, further define, expand or limit the role of any such representative and may make such additional rules in its discretion to assure fair and expeditious handling of the matter, provided such rules are consistent with these procedures.

The subcommittee shall present its findings and recommendations to the Promotions Committee. The Promotions Committee will discuss and vote on a decision and notify you in writing of that decision and the basis for it. The Promotions Committee decision shall be made by a majority of the full Committee.

Committee Decisions and Appeals

Committee decisions will be rendered verbally to the student by the Committee Chair and will be confirmed in writing. If you agree with the outcome and letter, you must return a signed copy of the letter within two weeks.

If you choose to appeal the decision of the Promotions Committee, you must submit a written request stating the reason for the appeal to the Dean of the School of Medicine within two weeks of receipt of decision letter. The dean’s review will determine whether procedures outlined in the Student Handbook were substantially followed and whether the decision is reasonable. The dean may make an alternate recommendation. The dean may, at his or her discretion, form an advisory committee to assist in reviewing the appeal. If no appeal is taken as provided above, the decision shall become final.

If an appeal is successful, the Promotions Committee may reconvene to determine any further plan or monitoring necessary.

These rules are intended to establish fair and reasonable guidelines for disciplinary action. Breaches of these rules shall not be grounds for a new proceeding unless in the opinion of the dean the breach is of such a material nature that the validity and the truthfulness of the result are prejudiced.

The decision of the Dean of the School of Medicine shall be final.