Policies define how the Icahn School of Medicine at Mount Sinai Program for the Protection of Human Subjects (PPHS) operates in the pursuit of human subjects' protection. Policies apply to all ISMMS research staff. Guidance is designed to assist the researcher and Institutional Review Board (IRB) member in understanding, interpreting, and applying the regulations and policies. Standard Operating Procedures describe the expectations for what and how a task should be accomplished.
Certificates of Confidentiality (CoC) - NIH Policy Change effective 10/1/17
As of 10/1/17, the National Institutes of Health (NIH) has radically changed its policy regarding issuing CoCs. This policy effects any research involving human subjects, their information or samples or projects that generate genomic information. Click to read the NIH policy change notification.
This requires the attention of the Investigator and impacted research subjects must be notified. Projects that already have a CoC are not impacted by this change. Projects that are not funded by the NIH are not impacted by this change and the process for obtaining a CoC is unchanged.
It is the responsibility of the PI to implement a mechanism to notify impacted research subjects who have already consented for involved research.Letter, emails and phone calls can be used. In person notification is also acceptable.
Please complete the Investigator's CoC Notification Plan (found below) and return to the PPHS at IRB@mssm.edu. The PPHS will not be sending out routine acknowledgements of receipt. We will contact you if we have any questions. If a receipt is required please contact the PPHS with your request and justification.
For those choosing to notify in writing, the research team will be responsible for preparing the “stuffed” addressed envelopes. The mailroom has graciously agreed to do mailing of up to 50 subjects at no direct cost to the project. Above 50 letters postage will be charge back at $0.46 per hand addressed envelope. The charge drops to $0.40 if addressed by machine. For further details please contact the mail room directly.
- Letter to Subjects
- Letter to Subjects - Spanish
- Investigator's CoC Notification Plan - form to be completed and submitted to PPHS
- CoC language for consent documents that need revision due to this change
- Guide to CoCs - for non-NIH funded projects only
- NIH CoC website (Updated 10/1/17)
Research Personnel Information
Screening and Recruitment
- Screening Guidelines
- Recruitment Guidelines
- Recruitment Resources
- For Guidelines for Human Research Advertisements, please review Worksheet HRP-312
- Phone consent for minimal risk research
Consenting Non-English Speaking Participants
Future Use Data Sharing and Genetic Research
- Guidance on Research Involving Genetic Testing Under NYS Law
- Guidance on Future Use and GWAS
- Guidance and Best Practice on Depositing Data Into Large Databases
- Consent language for blood/tissue banking
- Consent language for database repositories