For Researchers

Please read the following before submitting to the PPHS office for human research review. 

If you are new to research at Mount Sinai click here

ISMMS allows any member of the study team to serve as PI (e.g. a student may be the PI for their own project); however, please note that ALL projects must have at least one ISMMS faculty member on the study team. 

The submission process at Mount Sinai requires that you navigate three systems in this order:

  • Sinai Central - FCOI (Create a new Investigator Form and complete Financial Conflict of Interest Disclosures) 
  • Ideate - This is the electronic submission system for human subjects research projects that are new requests or subsequent submissions for projects approved in the Ideate system.
  • InfoEd - Used by the Grants and Contracts Office - a submission is required regardless of the type of funding, including no external funding.  

All non-Ideate submissions (only accepted for ongoing research that was approved outside of the Ideate system) must be sent to the IRB Inbox at IRB@mssm.edu.

Ideate is the electronic submission system for human research project applications to the PPHS/IRB.

  • DO NOT create a new submission (modification or continuation) until all previous submissions have been fully approved in Ideate. Creating a new submission too early will cause Ideate to pull forward old versions of your study documents from the last approved submission. This does not apply to Reportable New Information.
  • For tips on how to attach and manage documents in Ideate, click here.
  • You cannot submit a modification as part of the continuation application in Ideate. If a modification is needed at the time of continuation, a modification should be created in Ideate, and the HRP-212 form (found on the Forms page here) should be attached to provide the continuation information. The Amendment Summary should start with "CONTINUATION WITH MODIFICATION". Please note that if your project has expired, this process cannot be used and a Continuation must be submitted prior to the modification being processed.
  • Consent Templates are available on the PPHS Forms and Documents page.
  • Pre-Requisite for submission to the PPHS:
    • All study personnel must complete the PPHS education requirements (please see PPHS Ed Reqs for more information on the requirements) through the CITIProgram. To see the completed courses, review the Investigators Form for the project in Sinai Central. You are not required to upload copies of education certificates into Ideate.
    • A current GCO application must be initiated.
    • An Investigator Form (IF) must be completed via Sinai Central.

2019 ISMMS IRB Review Deadlines & Board Meeting Dates

Average Turnaround Times:

  • Full Board projects: 27 business days from submission deadline to review at a meeting
  • Expedited projects: 25 business days from submission deadline to approval

Regardless of which IRB will officially review your project, your application to PPHS will be made through Ideate. 

Our IRB

All Faculty of ISMMS are required to use the ISMMS IRB regardless of where they are conducting human subjects research, unless other arrangements have been allowed by the PPHS. All human subjects research being conducted at ISMMS requires a Faculty member as a member of the research team.

Board Rosters

Board A Roster (6.20.19)

Board B Roster (6.20.19)

Board C Roster (6.20.19)

Board D Roster  (7.18.19)

Board E Roster (6.20.19)

NFL Board (effective 1.2.18)

Translational Oncology Board (effective 1.2.18)

Complete IORG Registration (all Boards - last updated 7.18.19)

ISMMS Federalwide Assurance: FWA00005656

In rare instances, non-faculty research may be covered under the Federalwide Assurance of the Mount Sinai Hospitals Group: FWA00005651. If you believe your research may fall under this category, please contact the PPHS at irb@mssm.edu  

*If you would like the ISMMS IRB to serve as the Reviewing IRB for external sites, please review the information on the Request to Serve (R2S) page under Guidance and Policies

*For information related to use of an external IRB, please visit the Request to Rely (R2R) page under Guidance and Policies

The IRB must ensure, to the extent possible, the safety of research subjects including that subjects do not incur undue risk and that the risks versus benefits are continually reassessed throughout the study period.  In order to make this evaluation, the IRB must consider the Data Safety Monitoring Plan proposed for the study. The types of monitoring are anticipated based on the nature, size, and complexity of the study.

Data and safety monitoring is required for all types of studies and there are minimum standards for all human research conducted and/or overseen by ISMMS.

1. Minimum Standards for Data Safety Monitoring Plans (for projects that entail minimal risk to subjects)

The following minimum requirements apply to all projects, including retrospective reviews of medical records, use of tissue samples, and many minimal risk studies, such as observational and survey research. Because these minimum requirements apply to all studies within a project, a specific written Data Safety Monitoring Plan (DSMP) will not usually be required for projects that do not pose greater than minimal risk to subjects. PPHS may alter the required level of monitoring if appropriate.

For all projects, the principal investigator must have a plan to assure that data integrity will be maintained during data collection, storage, and analysis. All research projects must adhere to ISMMS’ recommendations on the storage of research data. Loss of data containing identifiable information is reportable to the IRB within five business days.

Any problems concerning the consent process, and any subject complaints should be monitored by the investigator who should file reports of such problems at least annually. The discretion of the protocol director will guide the need to report these problems immediately or more frequently in accordance with the Requirements for the submission of Reportable New Information.

Typically, the principal investigator is the monitoring entity for the minimum DSMP. When a principal investigator is not a faculty member, the supervising faculty member must be responsible for the data and safety monitoring aspect of the protocol.

2. Data Safety Monitoring Plans for projects that entail potential greater than minimal risk to subjects

We follow NIH Policy and FDA Guidance on Data and Safety Monitoring, including when a Data Safety Monitoring Board (DSMB) is required.

Please refer to the following information when proposing a Data and Safety Monitoring Plan. In addition, when a Data Safety Monitoring Board (DSMB) is required the IRB requires the submission of the Charter for review.

 

 

Fee Schedule effective February 1, 2019:

$3,000 - initial review
$1,500 - continuing review
$900 for a modification regardless of whether the modification accompanies another kind of submission (i.e. a continuation)
$750 for external IRB – initial review administrative fee
$425 for external IRB – continuing review administrative fee
$100 for external IRB – modification review administrative fee
$500 for reactivation of a study with a lapsed IRB approval
$200 for expired projects with no activation/no final report

Existing studies with executed contracts prior to February 1, 2019 are not affected by the new fee schedule. For the fee schedule prior to February 1, 2019 contact the PPHS office at IRB@mssm.edu.

The PPHS office generates IRB review invoices. Industry sponsored payments should be made payable to the Icahn School of Medicine at Mount Sinai, and include a memo indicating the invoice number. Payments are to be mailed to the following address:

Mount Sinai Health System
PPHS/IRB Office
One Gustave L. Levy Place; Box 1081
New York, NY 10029

Study teams with questions about invoices, or who inadvertently receive payments for IRB review fees, should contact the PPHS office at 212-824-8200 and ask to speak with the financial analyst.

If you are the coordinating center for a multi-centered study, there are specific requirements related to your role as the coordinating center. Please provide the IRB with information regarding the following:

1. The management, data analysis, and data safety and monitoring plan are adequate for the research provided. Please explain the plan for reporting of adverse events, in which all events will be reported to the data safety monitoring board. The DSMB will be convened under the regulations of the National Institute of Health (NIH) and will compile statistics relative to the adverse events, analyze them for trends, and report on a regular basis. In addition, specify that all adverse events will be appropriately forwarded to the FDA and promptly reported to individual enrollment sites for their submission to their designated IRB's;

2. As the DCC, the PI is responsible for the development of a sample protocol and consent document and for ensuring that adequate provisions are in place for their distribution to each collaborating institution

3. The PI must submit evidence that they will assure that each collaborating institution holds an applicable OHRP-approved Assurance and will maintain documentation of such;

4. The PI must submit evidence that the coordinating center will assure that the protocol will be reviewed and approved by the IRBs at the collaborating institutions prior to the enrollment of subjects at each site;

5. The PI must detail what mechanisms are in place to determine if substantive modifications by the collaborating institutions of the sample consent information are appropriately justified and documented, as well as communicated to the DSMB, particularly with regard to risks or alternative procedures; and

6. The PI must demonstrate that there are appropriate procedures in place to assure that informed consent is obtained from each subject in compliance with HHS regulations.  If MSSM is also serving as a site, or the PI is the lead PI on the study, or the PI is the Sponsor-Investigator of an IND or IDE, sufficient information must be presented to the IRB to allow the appropriate determinations to be made for each set of regulatory considerations and requirements that apply.

Please use the Protocol Review Wizard to see which institutional research administration offices will need to be involved and for additional information.

 

For information on what requires Information Security Risk Assessments, and the process of obtaining a Risk Assessment, click here.

If the study requires Information Security Risk Assessment, download and complete the Risk Assessment Intake Form.

If you are looking for Institutional requirements regarding security levels for different types of data, please review the Data Classification Reference Guide.

 

Please review HRP-317- Worksheet:  Emergency Use of a Test Article and contact the Investigational Drug Services (IDS) at 212-241-2437 to discuss your situation.

Emergency use of a test article requires a special consent form–the standard hospital clinical consent for treatment does not cover treatments that are experimental and are not FDA approved. For additional information and to obtain the template consent and forms required, contact the IDS.