Please read the following before submitting to the PPHS office for human research review.
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ISMMS allows any member of the study team to serve as PI (e.g. a student may be the PI for their own project); however, please note that ALL projects must have at least one ISMMS faculty member on the study team.
The submission process at Mount Sinai requires that you navigate three systems in this order:
- Sinai Central - FCOI (Create a new Investigator Form and complete Financial Conflict of Interest Disclosures)
- RUTH - This is the electronic submission system for human subjects research projects that are new requests or follow on submissions for projects approved in the RUTH system.
- InfoEd - Used by the Grants and Contracts Office - a submission is required for all funded sponsored programs, research studies not submitted to the IRB/PPHS or IACUC and research studies that require a signed agreement from the Grants and Contracts Office.
RUTH is the electronic submission system for human research project applications to the PPHS/IRB.
Ideate is the former electronic submission system for human research project applications to the PPHS/IRB and will only be available until October 23, 2020.
- Consent Templates are available in the RUTH library.
- Pre-Requisite for submission to the PPHS:
- All study personnel must complete the PPHS education requirements (please see PPHS Ed Reqs for more information on the requirements) through the CITIProgram. To see the completed courses, review the Investigators Form for the project in Sinai Central. You are not required to upload copies of education certificates into Ideate.
- A current GCO application must be initiated for funded studies.
- An Investigator Form (IF) must be completed via Sinai Central.
Average Turnaround Times:
Our Service Pledge For Submission Turnaround
With the implementation of RUTH, the electronic application submission system on 9/23/2020, the PPHS will be ending its deadline submission policy and will begin accepting applications on a rolling basis with a pledge to complete its review within a fixed period. Of course, to meet that pledge requires the cooperation of the research team and the ancillary offices. In general, studies will be reviewed in the order in which they are received. IRB submission review times vary, as they are based on the regulatory review categories, the complexity of the protocol and the completeness of the submission. Follow the below submission guidelines when planning your IRB applications:
Full Board Review: Greater than minimal risk projects will be presented at a board meeting within 6 weeks of a completed application.
Expedited reviews: Minimal risk projects will be approved within 6 weeks of a completed application.
Please note that as we transition to the RUTH system, review times will vary for the first 4 to 6 weeks of this new process.