All research and sponsored project applications, excluding projects in which BRANY serves as the IRB and negotiates the clinical trial agreement on behalf of Mount Sinai, are prepared in InfoEd and routed for approval through the department(s) in which there are key personnel. The application must be submitted each year of the project. All projects must be submitted through InfoEd and reviewed by the Grants and Contracts Office (GCO) before submitting to an external funding agency, including those where an institutional signature isn’t required.
Application Information
The following documents from the GCO will assist you in getting started with the application process:
- Application Submission Process: Which Applications and Forms do I Work on First: General?
- Application Submission Process: Which Applications and Forms do I Work on First for Unfunded Human Subject Research Studies?
- Application Submission Checklist
- Application Submission Instructions
- Submission, Review and Approval Process Pictorial
- Pre-Award Contacts in Mount Sinai’s Departments
- Administrative Information Sheet
- Agreement Navigator - Find out what to do with the agreement you are working on.
- Glossary of Common Terms
- InfoEd Instructions - Includes examples of different submission types so you can identify yours. Includes examples of different submission types so you can identify yours.
- Sponsored Projects Manual
- Subawardee, Consultant and Vendor Determination Checklist. Use this checklist to determine which relationship is most appropriate for your study, when working with an individual, company or organization.
InfoEd is the software program the Icahn School of Medicine uses to internally route and manage all research and sponsored project applications excluding BRANY projects.
InfoEd is also used to submit competitive, single project National Institutes of Health (NIH) and other federal sponsored projects electronically to these agencies. These applications are called “System to System Submissions” or “S2S” applications. InfoEd is the system used to transmit the application directly to the extramural funding agency.
All other applications are referred to as “Non System to System Submissions” or “non-S2S.” For non-S2S applications, the system is used internally at ISMMS only and not to submit the application to the extramural funding agency.
The Principal Investigator (PI) or his/her delegate must create an Investigator Form (IF) on Sinai Central for every project (e.g., new, yearly renewals, supplement requests, no cost extension applications) each project year except for 1) final reports submitted to the Grants and Contracts Office (GCO) and 2) BRANY projects
To access the COI and S&D forms, login to Sinai Central; go to GCO, Investigator Forms. Click on the instruction links below for policy, procedure, and technical information. The instructions include information on who is required to complete the forms.
Instructions
Includes GCO, Finance, COI, and other related application information
- Administrative Information Sheet
- Agreement Navigator
- Application Submission Process: Which Applications and Forms do I Work on First? General
- Application Submission Process: Which Applications and Forms do I Work on First? For Unfunded Human Subject Studies
- Budgeting for an ISMMS Faculty Member with a VA Appointment
- Conflicts of Interest in Research
- Cost Sharing
- Data ownership
- External Electronic Submission Systems that Require User Registration through the GCO
- Federal Suspension and Debarment Reminder
- Foreign Travel Request Reminder
- Freedom of Information Act (FOIA) Requests
- Glossary of Common Terms
- Hospital Sponsored Programs Office (HSPO)
- NIH Biosketch and MyNCBI FAQs
- NIH Budgeting Students and Post Graduates on Research, Fellowship, and Training Grants
- NIH Genomic Data Sharing (GDS) Policy: Grant Application Instructions
- NIH Individual Development Plan (IDP) Information Requirement for all Annual Progress Reports
- NIH/AHRQ Multiple PI Guidance and Template
- NIH Multi-Project and Single-Project with Complicated Structure RPPR Applications
- NIH Other Support Instructions: Just in Time (JIT) Applications
- NIH Other Support Instructions: Research Performance Progress Reports (RPPRs)
- NIH Prior Approval Requirements
- NIH Prior Approval: Guidance for Grants that Do Not Allow for Automatic Carryover of Funds
- NIH Public Access Policy
- NIH Single IRB Policy
- NIH Small Business Innovation Research (SBIR) / Small Business Technology Transfer (STTR): Guidance for Employee Participation
- NIH Training Grants: Human Subjects and Vertebrate Animals Section Boilerplate Language for Competitive Applications
- NIH Training Grants: Table 3, "Federal Institutional Research Training Grant and Related Support Available to Participating Faculty Members." Contact GCO Senior Grants Specialist Brittany O'Brien for assistance.
- No-Cost Extension
- Sponsored Project Accounting Policies and Procedures
- Sponsored Projects Manual
- Students and Post Graduates on Federal Research and Training Grants Guidance – A Compendium of Budgetary, Administrative, Application Submission, and Post Award Information
- Subawards: ISMMS as the Prime Institution
- Subawards: ISMMS as the Subawardee
- Submission, Review and Approval Process Pictorial
- Supervision of a Related Party on a Sponsored Program
- Budget Templates
GCO Recommended I Basic (Use with Caution) - COI Form for Subawardees Under ISMMS Policy (New, competitive, renewals, and transfer applications). If the project is awarded, investigators must complete the form annually; use the COI Form for Subawardees Under ISMMS Policy below for the annual renewals.
- COI Form for Subawardees Under ISMMS Policy (Non-competitive, no cost extension, supplemental applications, new financial interests or new investigator)
- Compliance Application Waiver Form
- Cost Sharing Form
- Investigator Other Support Tracker
- NIH - PHS 398 Budget Form for Competitive Applications
- NIH - PHS 398 Budget Form for Competitive Applications ISMMS Template Instructions
- NIH Initial No Cost Extension Request and Progress Report Form
- NIH Prior Approval Request Form for Rebudgeting Activity at High Risk of Indicating a Change in Scope
- NIH Other Support RPPR Changes Form
- Prior Approval Request Form for Establishment of a Fund Number Prior to Award
- Subaward/Consortium Statement of Intent Template: ISMMS as the Prime Institution
- Subaward/Consortium Statement of Intent Template: ISMMS as the Subawardee
Tip: GCO forms in .xls format work best and should be downloaded using Chrome and not Firefox
Internal
- InfoEd Form to Request User Access, Add Personnel, and Other Types of Requests
- InfoEd Instructions
- InfoEd Policy: Training Requirement
- InfoEd Routing List
- InfoEd Wizard - What kind of proposal do I create?
- Sinai Central Login
- Investigator Form - Instructions
- Conflict of Interest - Instructions
- Suspension and Debarment - Instructions
External
- Calendar Month: Conversion Table from % effort to CM
- Calendar Month FAQs
- Due Dates for Competing Applications
- Extramural Nexus / Open Mike
- Forms and Applications
- Modular Research Grant Applications
- NIH Policy Statement and Guidance
- Research Performance Progress Reports (RPPR)
- Rigor and Reproducibility
- For additional educational resources, visit the Grants and Contracts Office's Training and Resources page
- SF424 (R&R) Application Guide
- Podcasts: All About Grants
- Videos and Webinars: Grants, Funding, Peer Review Process and More. For additional educational resources, visit the Grants and Contracts Office's Training and Education page.
- For additional resources for recent initiative visit the Grants Administration: Upcoming Changes page.