Application Information

COVID-19 (Novel Coronavirus) and Sponsored Research

The Grants and Contacts Office (GCO) is closely following the coronavirus and its effects on sponsored projects. This webpage contains information about COVID-19 as it relates to the conduct of research and sponsored projects. Communications will be sent via email on the Research Listserve and this page will be updated as new information becomes available.

Availability of GCO Staff
The GCO is operating under normal business hours. Continue to contact your designated GCO contact person for any questions you have. 

Allowability of Costs
The GCO is reviewing questions relating to the allowability of costs on sponsored projects associated with delays or disruptions due to the effects of COVID-19.  Send questions to your designated GCO Grants Specialist.

Mount Sinai Policy

Funding Agency Guidance
The links below provide COVID-19 related guidance and information.

Last Updated: March 31, 2020

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Most research and sponsored project applications are prepared in InfoEd and routed for approval through the department(s) in which there are key personnel each year of the project.  There are very limited exceptions.

Exception to InfoEd Submission – BRANY Projects
Do not submit the project to the GCO if BRANY serves as the IRB and also negotiates the clinical trial agreement on behalf of Mount Sinai.

Exception to Yearly Submission –Expedited IRB Projects Without External Sponsored Project Funding
If the IRB has provided a three year approval and there is no external sponsored project funding (e.g., ISMMS, industry clinical trials negotiated by FACTS, and cooperative trial research projects), GCO submissions are also only then required every three years.

All sponsored projects must be submitted through InfoEd and reviewed by the GCO before submitting to an external funding agency, including those where an institutional signature isn’t required.

InfoEd is the software program the Icahn School of Medicine uses to internally route and manage all research and sponsored project applications excluding BRANY projects.

InfoEd is also used to submit competitive, single project National Institutes of Health (NIH) and other federal sponsored projects electronically to these agencies. These applications are called “System to System Submissions” or “S2S” applications.  InfoEd is the system used to transmit the application directly to the extramural funding agency.

All other applications are referred to as “Non System to System Submissions” or “non-S2S.” For non-S2S applications, the system is used internally at ISMMS only and not to submit the application to the extramural funding agency.

The Principal Investigator (PI) or his/her delegate must create an Investigator Form (IF) on Sinai Central for every project (e.g., new, yearly renewals, supplement requests, no cost extension applications) each project year except for 1) final reports submitted to the Grants and Contracts Office (GCO) and 2) BRANY projects

To access the COI and S&D forms, login to Sinai Central; go to GCO, Investigator Forms. Click on the instruction links below for policy, procedure, and technical information. The instructions include information on who is required to complete the forms.

Instructions

Includes GCO, Finance, COI, and other related application information