Application Information

The following documents from the GCO will assist you in getting started with the application process:

• Does My Project Need to be Submitted to the GCO? Research Workflow Improvements Effective 9/23/20
• Application Submission Process: Which Applications and Forms do I Work on First? Sponsored Projects
• Application Submission Process: Which Applications and Forms do I Work on First? ISMMS
• Application Submission Checklist
• Application Submission Instructions
• Submission, Review and Approval Process Pictorial
• Pre-Award Contacts in Mount Sinai’s Departments
• Administrative Information Sheet
• Agreement Navigator - Find out what to do with the agreement you are working on.
• Communications from the GCO and InfoEd
• Glossary of Common Terms
• InfoEd Instructions - Includes examples of different submission types so you can identify yours. Includes examples of different submission types so you can identify yours.
• Sponsored Projects Manual
• Subawardee, Consultant and Vendor Determination Checklist. Use this checklist to determine which relationship is most appropriate for your study, when working with an individual, company or organization.

InfoEd is the software program the Icahn School of Medicine uses to internally route and manage all research and sponsored project applications excluding BRANY projects.

InfoEd is also used to submit competitive, single project National Institutes of Health (NIH) and other federal sponsored projects electronically to these agencies. These applications are called “System to System Submissions” or “S2S” applications.  InfoEd is the system used to transmit the application directly to the extramural funding agency.

All other applications are referred to as “Non System to System Submissions” or “non-S2S.” For non-S2S applications, the system is used internally at ISMMS only and not to submit the application to the extramural funding agency.

• Login
• Form to Request User Access, Add Personnel and Other Types of Requests
• Instructions
• Policy: Training Requirement
• Routing List

The Principal Investigator (PI) or his/her delegate must create an Investigator Form (IF) on Sinai Central for every project (e.g., new, yearly renewals, supplement requests, no cost extension applications) each project year except for 1) final reports submitted to the Grants and Contracts Office (GCO) and 2) BRANY projects

To access the COI and S&D forms, login to Sinai Central; go to GCO, Investigator Forms. Click on the instruction links below for policy, procedure, and technical information. The instructions include information on who is required to complete the forms.

Instructions

• Investigator Form
• Conflict of Interest
• Suspension and Debarment

Includes GCO, Finance, COI, and other related application information

• Administrative Information Sheet
• Agreement Navigator
• Application Submission Process: Which Applications and Forms do I Work on First? Sponsored Projects
• Application Submission Process: Which Applications and Forms do I Work on First? ISMMS Supported Projects
• Budgeting: Updated DHHS Rate Agreement and Federal Split Rate Sponsored Projects
• Budgeting for an ISMMS Faculty Member with a VA Appointment
• Communications from the GCO and InfoEd
• Conflicts of Interest in Research
• Cost Sharing
• COVID-19 Research Roadmap Guidance
• COVID-19 Sponsored Projects Finance (SPF) Flexibilities Available to Recipients of Federal Financial Assistance
• Data ownership
• Electronic Submission Systems (Federal and State) that Require GCO Registration or Approval
• Federal Suspension and Debarment Reminder
• Federal Single IRB Policy
• Foreign Travel Request Reminder
• Freedom of Information Act (FOIA) Requests
• Gift vs Sponsored Project (inlcudes checklist)
• Glossary of Common Terms
• GCO Submissions Workflow Diagram
• Hospital Sponsored Programs Office (HSPO)
• Misconduct Reporting
• NIH Biosketch and MyNCBI FAQs
• NIH Biosketch: See NIH Biosketch and Other Support Changes section.
• NIH Budgeting Students and Post Graduates on Research, Fellowship, and Training Grants
• NIH Confidentiality Reminder for Reviewers
• NIH and Foreign Influences on Research Integrity: A Guide to Navigating Through NIH Policy and Procedure
• NIH Genomic Arrays: Examples of Calculating Indirect Costs
• NIH Genomic Data Sharing (GDS) Policy: Grant Application Instructions
• NIH Individual Development Plan (IDP) Information Requirement for all Annual Progress Reports
• NIH/AHRQ Multiple PI Guidance and Template
• NIH Multi-Project and Single-Project with Complicated Structure RPPR Applications
• NIH Other Support: See NIH Biosketch and Other Support Changes section.
• NIH Prior Approval Requirements
• NIH Prior Approval: Guidance for Grants that Do Not Allow for Automatic Carryover of Funds
• NIH Public Access Policy
• NIH Small Business Innovation Research (SBIR) / Small Business Technology Transfer (STTR): Guidance for Employee Participation
• NIH Training Grants: Certification Letter for Harrassment and Discrimination Protections
• NIH Training Grants: Human Subjects and Vertebrate Animals Section Boilerplate Language for Competitive Applications
• No-Cost Extension
• Preferred Name Use on Sponsored Project Applications
• Research RoadMap
• Sponsored Project Accounting Policies and Procedures
• Sponsored Projects Manual
• Students and Post Graduates on Federal Research and Training Grants Guidance – A Compendium of Budgetary, Administrative, Application Submission, and Post Award Information
• Subawards: ISMMS as the Prime Institution
• Subawards: ISMMS as the Subawardee
• Submission, Review and Approval Process Pictorial
• Supervision of a Related Party on a Sponsored Program
• VA Appointments: Budgeting for Faculty Members with a VA Appointment
• VA Appointments: GCO Procedure for Oversignt of VA Memorandum of Understanding (MOU)

• Application Submission Checklist
• Application Submission Instructions
• Gift vs Sponsored Project Checklist
• NIH ASSIST
• NIH Competitive Subaward Checklist: ISMMS as the Prime Institution
• NIH Competitive Subaward Checklist: ISMMS as the Subawardee
• NIH Other Support Checklist
• Subawardee, Consultant, and Vendor Determination Checklist

• Budget Templates
  GCO Recommended I  Basic (Use with Caution)
• Budget Calculator: Prorating Federal Indirect Costs
• COI Form for Subawardees Under ISMMS Policy (New, competitive, renewals, and transfer applications). If the project is awarded, investigators must complete the form annually; use the COI Form for Subawardees Under ISMMS Policy below for the annual renewals.
• COI Form for Subawardees Under ISMMS Policy (Non-competitive, no cost extension, supplemental applications, new financial interests or new investigator)
• Compliance Application Waiver Form
• Cost Sharing Form
• Investigator Other Support Tracker
• NIH Foreign Component Prior Approval Request Form
• NIH - PHS 398 Budget Form for Competitive Applications
• NIH - PHS 398 Budget Form for Competitive Applications ISMMS Template Instructions
• NIH Initial No Cost Extension Request and Progress Report Form
• NIH Prior Approval Request Form for Rebudgeting Activity at High Risk of Indicating a Change in Scope
• NIH Other Support: GCO Interim Version Samples for Use with Due Dates on/after May 25, 2020
  JIT Simple I JIT Complex
  RPPR Simple I RPPR Complex
• NIH Other Support RPPR Changes Form
• Prior Approval Request Form for Establishment of a Fund Number Prior to Award
• Subaward/Consortium Statement of Intent Template: ISMMS as the Prime Institution
• Subaward/Consortium Statement of Intent Template: ISMMS as the Subawardee

Tip: GCO forms in .xls format work best and should be downloaded using Chrome and not Firefox

Internal

• InfoEd Form to Request User Access, Add Personnel, and Other Types of Requests
• InfoEd Instructions
• InfoEd Policy: Training Requirement
• InfoEd Routing List
• InfoEd Wizard - What kind of proposal do I create?
• Sinai Central Login
• Investigator Form - Instructions
• Conflict of Interest - Instructions
• Suspension and Debarment - Instructions

External

• ASSIST
• ERA Commons
• NSF FastLane
• NYS Grants Gateway
• GCO Memo: Federal and State Electronic Submission and Grants Management Systems that Require Grants and Contracts Office (GCO) Registration or Approval

• Calendar Month: Conversion Table from % effort to CM
• Calendar Month FAQs
• Due Dates for Competing Applications 
• Extramural Nexus / Open Mike
• Forms and Applications
• Modular Research Grant Applications
• NIH Policy Statement and Guidance
• Research Performance Progress Reports (RPPR)
• Rigor and Reproducibility
• For additional educational resources, visit the Grants and Contracts Office's Training and Resources page
• SF424 (R&R) Application Guide
• Podcasts: All About Grants
• Videos and Webinars: Grants, Funding, Peer Review Process and More. For additional educational resources, visit the Grants and Contracts Office's Training and Education page.
• For additional resources for recent initiative visit the Grants Administration: Upcoming Changes page.

Other Support includes all resources made available to a researcher in support of and/or related to all of their research endeavors.

• This includes resources and/or financial support from all foreign and domestic entities that are available to the researcher.
• This is regardless of whether or not they have monetary value.
• This is regardless of whether they are based at the institution the researcher identifies for the current grant.

GCO Resources

Training

• Biosketch and Other Support Changes: GCO Grants Forum Presentation
  Slides (last updated 8/24/21) I Video (last updated 5/5/2021)
• Other Support Template Training: GCO Grants Forum Presentation
  Presentation Slides & Video (Sharepoint) (last updated 11/17/2021)

Policies I Procedures I Guidance

• Informing the NIH When Applying to Multiple Funding Agencies

• Biosketch: Who Must Submit
• Biosketch and Other Support Changes: GCO's Response and Instructions (last updated: 8/24/21)
• Biosketch and Other Support FAQs (last updated: 12/28/21)

• Other Support: List of Most Common Errors
• Other Support Instructions: Just in Time (JIT) Applications
• Other Support Instructions: Research Performance Progress Reports (RPPRs)
• Other Support: Overlap Guidance (Dean’s Office/GCO)
  
  
• NIH and Foreign Influences on Research Integrity: A Guide to Navigating Through NIH Policy and Procedure

Forms and Checklists

• InfoEd Eform for New and Competitive Sponsored Projects:  Entering Major Goals for Other Support
• NIH Other Support Checklists
  GCO Interim Format I New NIH Format Required On/After Jan 25, 2022
  GCO accepts both formats when submitted for projects with due dates up to Jan 24, 2022.
• Other Support: GCO Interim Version Sample Page
• Other Support RPPR Changes Form
• Investigator Other Support Tracker
  Maintain an investigator’s active effort and active and pending support. Features include tracking prior approval requirements, salary above the NIH cap, cost-sharing, effort exceeding 11.4 CM and other requirements.

Other Support Template

Visit the Other Support SharePoint Site to access the new templates, samples, shared folders, and instructions.

Features include data entry of standardized information, ability to customize and further tailor, for use with Mount Sinai only appointments, Multiple Research Appointments (MRAs) or Dual ISMMS – VA Appointments, and shared access with research team, departmental administration, and the GCO.

For technical assistance with the OS Templates please submit a Research 411 Ticket .

NIH Resources

Notices

• Implementation of Changes to the Biographical Sketch and Other Support Format Page (NOT-OD-21-110)
• Upcoming Changes to the Biographical Sketch and Other Support Format Page for Due Dates on or after May 25, 2021 (NOT-OD-21-073)

Biosketch

• Biosketch Resource Webpage
• FAQs
• Sample Page (Non-fellowship)

Other Support

• Other Support Resource Webpage
• FAQs
• Sample Page

Please visit the NIH webpages for additional resources.

• DOD
  o  Regulations & Requirements for Human Subject Research
• HHS
• NSF
• USAMRAA